Planning your wedding is one of the most exciting journeys you and your partner will embark on. But with so many details to consider, it can feel overwhelming to know where to start. By breaking it down into manageable steps, you can create a day that reflects your love story and feels authentically you.
Step 1: Define Your Vision
Before diving into logistics, take time to dream about your wedding day. What do you and your partner envision? Is it an intimate ceremony in a garden, a grand celebration in a ballroom, or a destination wedding in Paris (because who doesn’t dream of an Eiffel Tower backdrop)? Consider the overall vibe—whether it’s timeless and elegant, modern and chic, or relaxed and romantic.
Tips:
- Write down your top three priorities for the day (e.g., guest experience, unique venue, or exceptional photography).
- Create a Pinterest board or mood board to gather inspiration. Yes, your late-night pinning sessions count as productive planning.
- Focus on what feels authentic to you as a couple rather than leaning solely on trends (no shade to the drink towers, but is it really you?).
- Do you want to host an immersive wedding weekend to really take in the company of all your cherished guests?
Step 2: Create Your Guest List
Your guest list will shape much of your wedding planning, from venue selection to budget. Start by jotting down everyone you’d ideally invite, then refine the list based on your priorities and capacity limits. Remember, the Oscars have a guest list too, and even A-listers get cut.
Tips:
- Think about the people who have played significant roles in your life. That high school friend you haven’t spoken to in 10 years? Maybe not.
- Decide whether you prefer a large celebration or an intimate gathering. Your guest count will determine more than just the vibe—it’ll dictate your budget.
- Keep in mind that your guest count will directly impact your costs, as many expenses are calculated on a per-guest basis. Champagne for 50? Manageable. Champagne for 200? You’re entering Gatsby territory.
Step 3: Establish Your Budget
Once you have a rough idea of your guest list, you can set a realistic budget. This step is crucial to avoid overspending and ensure that you allocate funds to the elements that matter most to you. Think of it as setting the foundation for your entire wedding planning guide—you’re building from here.
Tips:
- Calculate your budget based on a “cost per guest” model. (Pro tip: Be honest with yourself. Champagne taste on a beer budget can lead to heartbreak.)
- Allocate funds to major categories, such as venue, catering, photography, and attire.
- Set aside 5-10% as a contingency for unexpected expenses. Yes, that includes Aunt Carol insisting on last-minute gluten-free hors d’oeuvres.
Step 4: Hire a Wedding Planner
If there’s one decision that can transform your planning experience, it’s hiring a professional wedding planner. A planner will save you time, reduce stress, and ensure every detail is executed perfectly—kind of like Olivia Pope, but for weddings.
Tips:
- Look for a planner with experience in your preferred wedding style or location.
- Meet with a few candidates to find someone who aligns with your vision and personality.
- Trust your planner to guide you through vendor recommendations, timelines, and day-of logistics. They’ve done this before, and it shows.
Step 5: Choose Your Venue
Your venue sets the stage for your wedding day and is often the first major booking you’ll make. Your planner can help you narrow down options that align with your vision, budget, and guest count.
Tips:
- Ask venues about capacity, restrictions, and what’s included in their packages.
- Consider the season and how it might impact your venue choice. Outdoor wedding in July? Gorgeous. Outdoor wedding in January? Brrr.
- For destination weddings, factor in travel logistics for you and your guests. There’s nothing romantic about flight delays.
Venues in Montreal
- The Four Seasons Montreal
- Hotel William Gray
- Hotel Birks Montreal
- Crew Collective & Café
- Le 9e
- The Ritz-Carlton Montreal
Venues in Ottawa
- Le Belvedere Wedding
- Fairmont Château Laurier
- National Gallery of Canada Wedding
- Play Food & Wine Restaurant Wedding
- Ottawa Hunt & Golf
- National Arts Centre (NAC) Ottawa Wedding
Venues in South of France
- Château Eza
- Villa Ephrussi de Rothschild
- La Chèvre d’Or
- Château de Crémat
- Château Saint Georges
- Le Negresco Hotel
- Cannes and Monaco
- Château de Rocabella
Step 6: Build Your Vendor Team
With your venue secured, it’s time to book your vendors. Start with those that tend to book out far in advance, such as photographers, caterers, and florists. Your wedding vendor team is made up of the people who will bring your dream wedding to actual life. Choose wisely and then trust in your choices!
Tips:
- Use your planner’s network to find trusted vendors. They know who can deliver.
- Prioritize services that will create lasting memories, such as photography and videography. Your photos will outlive the trending TikTok dances, we promise!
- Schedule consultations to ensure vendors align with your style and needs. Chemistry matters here too.
Step 7: Create a Detailed Timeline
Your wedding timeline keeps everything on track and ensures a smooth day. A wedding planner can create a custom timeline that covers everything from getting ready to your grand exit.
Tips:
- Work backward from your wedding date to set deadlines for key tasks.
- Include buffer time to accommodate delays or unexpected changes.
- Share the timeline with your vendors (your planner will do this) and bridal party ahead of time. No one wants to be guessing when to show up.
Step 8: Infuse Personal Details
Personal touches make your wedding uniquely yours. Whether it’s incorporating family heirlooms or writing custom vows, these details create a meaningful experience for you and your guests.
Tips:
- Choose elements that reflect your relationship, such as a favorite song or shared hobby.
- Work with your planner to incorporate these details seamlessly into your design.
- Consider the way the food can add a personal touch. Think mini croissants for that Paris vibe because that is where you got engaged.
- Include your pets through unique motifs in your stationery.
- There is ample room for creativity and this is where you really can infuse your story into the guest experience.
Step 9: Plan for the Unexpected
Even the best-laid plans can encounter hiccups. Being prepared ensures you can handle surprises with ease and focus on enjoying your day.
Tips:
- Have a backup plan for outdoor weddings in case of weather changes.
- Pack an emergency kit with essentials like safety pins, stain remover, and snacks. Hunger doesn’t look good on anyone.
- Trust your planner to manage any day-of issues while you relax and celebrate. You’re the main character here—act accordingly.
Planning your wedding is a journey, but with intentional steps and the right team by your side, it’s a process you can truly enjoy. Start with your vision, hire a professional planner, trust your team and focus on what matters most to you as a couple. Your wedding day is a production but remember you are the main event. Everyone and everything has come together to celebrate this very chapter of your lives. Soak it in, and live the moment. You deserve nothing less.
Looking for more guidance?
Check out our Stress-Free Wedding Guide for a comprehensive, step-by-step approach to planning your big day!
